Roles and Responsibilities: The district handles all the registration, the awards, printing the program, and general logistics. The host troop handles the room set-up and clean-up, decoration, food, and sometimes lines up the short guest speaker. The District generally provides the emcee.
Costs: The District charges $27 per person, and that has to include the costs of the awards, online registration fees, and other misc. things as well as the food. That allows a cost of $10 per person for food available.
Food: We want it to be a nice dinner, but not elaborate. Last year they had Olive Garden cater. The year before they had Texas Road House. They generally get cakes from Costco to save on the cost. We use paper plates and plastic silverware, but if we can round up cloth tablecloths that makes it nicer.
Volunteers: Troop 37 needs 12 adults and 12 scouts for the dinner. The Scouts generally help with set-up and clean-up, serve the food, and do the flag ceremony.
Awards: Troop 37 is allowed three adult awards and two scout awards for the Flame of Leadership award. Nominations must be submitted to the troop by February 15th.